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Submitting Information to The Navy Supply Corps NewsletterAre you interested in submitting stories or photos for the Navy Supply Corps Newsletter? Here are the guidelines to follow. Submitting articles: Approvals: All articles should be approved by the appropriate chain of command prior to submission. Document set up in Word (or compatible program): When submitting articles for consideration, a Word document is preferable. No formatting is required other than one tab for each paragraph.
We recommend articles be between 600 and 1,300 words, which roughly equals one Newsletter page (including the title and one graphic or photo). Readers tend to read shorter articles, but longer articles may be accepted depending on the subject. Please include all of the following in the Word document that contains the article: Point of contact: An e-mail address for the author or activity POC should be included with the package so we can e-mail a copy of the final layout to the author or POC for approval prior to printing the Newsletter. A mailing address for the author is also needed. Byline: All articles require a byline. The byline should include the author's full name (with middle initial if there is one) and rank (if military), current job title and command. For military who are in a select status - we will reflect current rank in the byline and select status in the bio. Bio: A short, two or three sentence (approx. 50 word) bio of the author should be included with each article. The bio does not need to include the current job title as that will appear in the byline. The bio should include information that the author would like to highlight about their career, and/or those highlights that lend credibility to what has been written. Bios are not necessary for authors who are in the public affairs or journalist fields. Photo caption: Include a description of any photos accompanying articles, including names and titles/ranks of individuals in the photos; and the photographer's name so proper credit can be given. The following should NOT be included in the body of the Word document: Graphics: All graphics and photos should be provided as separate files, not as part of the Word document. Charts and graphs should be Power-Point files. Photos: Photos should not be provided in the body of the article Word document. Photos should be provided in a separate .tif, or .jpg file format. Prints made from film cameras (any size up to 8 x 10) and digital photos are acceptable. All individuals in a photo should be identified with full name and rank, along with a brief description of what's in the photograph, in a paragrah at the bottom of the article Word document. Digital Photos should be 300 DPI (approximately 5 x 7 at pixel size 2,000 x 1,200) and submitted as .jpg or .tif files. These high-resolution specifications give the best reproduction in the print media. Transmitting articles: Submit articles via e-mail or postal mail to:
Medals and Qualifications: Submit medals and qualifications for those you supervise by e-mail to scnewsletter@navy.mil . For medals, include the person's rank, full name, medal (including number of awards), position/billet for time the award covers, command, and time period the award covers (from month, year to month, year). For examples, see a previous edition of the Newsletter. For qualifications, include the qualification; person's rank, first name and last name; and command. Be sure to indicate USN or USNR for medals and quals. If you are submitting a medal or qualification for yourself the citation or memorandum needs to be faxed to (717) 605-6388; or scanned and the image sent to scnewsletter@navy.mil . Blue "E" Photos: If your Supply Department has received the Blue "E" for Supply Excellence, submit a photo using the guidelines for photos described above in the Submitting articles section. Photos should be accompanied by a description identifying key personnel. If it is a small group and all individuals are identified, first and last name and rank/rate should be used for officers and enlisted.
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