Navy Audit Documents

Personally Procured Move Claim

• Original or legible copy of DD Form 2278 (Application for Do It Yourself Move and Counseling Checklist);
• Original or legible copy of DD Form 1351-2 (Travel Voucher or Subvoucher) with member’s complete mailing address, signature, email, phone number and date;
• NPPSC 7000-1 | 2017-02
• Legible copy of Power of Attorney (POA) or Letter of Authorization (if applicable);
• One (1) copy of applicable orders, including all endorsements and/or modifications to applicable orders;
• Copy of Dependency Statement/Page 2;
• Legible copy of Enlistment Contract or Officer Home of Record report if move was from “home of record,” i.e., place recorded as the individual’s home when commissioned, appointed, enlisted, inducted, or ordered into a tour of active duty;
• Copy of advanced operating allowance voucher (if applicable);
• Legible copy of vehicle title or registration for each POV and trailer being used as a moving conveyance;
• Legible copy of vehicle title or registration for each boat, motorcycle, and authorized utility trailer claimed as household goods (if applicable).  For authorized utility trailers, please provide dimensions and picture of the trailer;
• Original or legible copy of certified EMPTY and LOADED weight tickets (procured at either Origin or Destination in any combination) with member’s name, last five (5) digits of SSN, and Weigh Master’s signature for each moving conveyance used to transport household goods.
• Legible copies of rental vehicle contracts and moving equipment rental receipts that provide an itemized paid in full list of all expenses incurred;
• Original or legible copies of receipts for fuel, tolls, and non-reusable packing materials (taped to 8″x11″ sheet of paper with last name on bottom of each page if item smaller than 8″x11″);
• Original or legible copy of the completed Personally Procured Move (PPM) Checklist and Certification of Expenses;
• Operating expenses (OPE) are goods that Service Members pay for that lower their taxable income when they claim the PPM/ DITY move.  Items that can be reused are not normally authorized.

Common Operating Expenses:

Authroized Expenses	Unauthorized Expenses
Rental Truck/Trailor	Safe Move Insurance
Hand Truck/Dollies-Rental	Purchase of Auto Transporter/Dollies
Furniture Pads	Extra Drivers
Boxes/Tape	Totes
Oil/Fuel	Oil Change/Lube
Tolls	Meals/Lodging
Hired Labor	Sales Tax
Rope/Tarps/Tie-Downs/Tie Straps	Hitch Fees/Tow Bars
Packing Material	Routine Maintenance
Weight Ticket Fees	Storage
PODS	Locks
Environmental Fees	Tire Chains

 

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Storage in Transit Claim Documents

• Original or legible copy of DD Form 1351-2 (Travel Voucher or Subvoucher) with member’s complete mailing address, signature, email, phone number and date;
• NPPSC 7000-1 | 2017-02
• Legible copy of Power of Attorney (POA) or Letter of Authorization (if applicable);
• Applicable Orders to support storage period and all order modifications;
• Legible copy of vehicle title or registration for each POV and trailer being used as a moving conveyance;
• Legible copy of vehicle title or registration for each boat, motorcycle, and authorized utility trailer claimed as household goods (if applicable).  For authorized utility trailers, please provide dimensions and picture of the trailer;
• Original or legible copy of certified EMPTY and LOADED weight tickets (procured at either Origin or Destination in any combination) with member’s name, last five (5) digits of SSN, and Weigh Master’s signature for each moving conveyance used to transport household goods.
• A copy of the storage lease agreement stating the terms of storage;
• Original paid in full payment receipts or a copy of the tenant ledger for completed storage period (reimbursement of pre-paid months is not authorized);
• Evidence of property removal from storage, such as vacate notice, or evidence property remained in storage the submitted time period;
• If rental equipment was used to remove property from storage, a copy of rental vehicle contracts and moving equipment rental receipts that provide an itemized paid in full list of all expenses incurred;
• If requesting additional storage you must provide Form DD1857 showing approval for additional storage past the first 90 days;
• Original or legible copy of the completed Personally Procured Move (PPM) Checklist and Certification of Expenses;

 

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Non Temporary Storage Claim Documents

• Original or legible copy of DD Form 1351-2 (Travel Voucher or Subvoucher) with member’s complete mailing address, signature, email, phone number and date;
• NPPSC 7000-1 | 2017-02
• Legible copy of Power of Attorney (POA) or Letter of Authorization (if applicable);
• Applicable Orders to support storage period and all order modifications;
• Legible copy of vehicle title or registration for each POV and trailer being used as a moving conveyance;
• Legible copy of vehicle title or registration for each boat, motorcycle, and authorized utility trailer claimed as household goods (if applicable).  For authorized utility trailers, please provide dimensions and picture of the trailer;
• Original or legible copy of certified EMPTY and LOADED weight tickets (procured at either Origin or Destination in any combination) with member’s name, last five (5) digits of SSN, and Weigh Master’s signature for each moving conveyance used to transport household goods.
• A copy of the storage lease agreement stating the terms of storage;
• Original paid in full payment receipts or a copy of the tenant ledger for completed storage period (reimbursement of pre-paid months is not authorized);
• Evidence of property removal from storage, such as vacate notice, or evidence property remained in storage the submitted time period;
• If rental equipment was used to remove property from storage, a copy of rental vehicle contracts and moving equipment rental receipts that provide an itemized paid in full list of all expenses incurred;
• Original or legible copy of the completed Personally Procured Move (PPM) Checklist and Certification of Expenses;
   

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Postal Reimbursement Documents

• Original or legible copy of DD Form 1351-2 (Travel Voucher or Subvoucher) with member’s complete mailing address, signature, email, phone number and date;
• NPPSC 7000-1 | 2017-02
• If applicable, a letter from a Personal Property Shipping Office with authorization for postage & rate to be used if the government required self-procured shipment;
• One (1) copy of applicable orders, including all endorsements and/or modifications to applicable orders;
• Post office receipt or Customs Declaration Form providing each package’s weight, mailing date, contents, destination, and origin post office;

 

Self Procured POV Documents

• Original or legible copy of DD Form 2278 (Application for Do It Yourself Move and Counseling Checklist);
• Original or legible copy of DD Form 1351-2 (Travel Voucher or Subvoucher) with member’s complete mailing address, signature, email, phone number and date;
• NPPSC 7000-1 | 2017-02
• Legible copy of Power of Attorney (POA) or Letter of Authorization (if applicable);
• One (1) copy of applicable orders, including all endorsements and/or modifications to applicable orders;
• Copy of Dependency Statement/Page 2;
• Legible copy of Enlistment Contract or Officer Home of Record report if move was from “home of record,” i.e., place recorded as the individual’s home when commissioned, appointed, enlisted, inducted, or ordered into a tour of active duty;
• Copy of advanced operating allowance voucher (if applicable);
• Legible copy of vehicle title or registration for each POV and trailer being used as a moving conveyance;
• Legible copy of vehicle title or registration for each boat, motorcycle, and authorized utility trailer claimed as household goods (if applicable). For authorized utility trailers, please provide dimensions and picture of the trailer;
• Original or legible copy of certified EMPTY weight ticket (procured at ORIGIN move location) with member’s name, last five (5) digits of SSN, and Weigh Master’s signature for each moving conveyance used to transport household goods;
• Original or legible copy of certified LOADED weight ticket (procured at both ORIGIN and DESTINATION move location) with member’s name, last five (5) digits of SSN, and Weigh Master’s signature for each moving conveyance used to transport household goods;
• Legible copies of rental vehicle contracts and moving equipment rental receipts that provide an itemized paid in full list of all expenses incurred;